Starting a fitness business is highly rewarding, but it can also be a time-consuming endeavor. When it comes to administrative tasks like member management and billing, it’s easy to feel overwhelmed. And, when it comes to it, many owners would rather spend their time training, boosting membership, and building relationships with clients than being stuck behind a screen. The good news is gym payment systems can help you simplify the financial aspects of your business so you can get back to doing the things you love. Here’s how to maximize your time and get the most out of gym payment software tools.
What To Look For In Gym Payment Systems
When you’re looking for a way to streamline your business, it’s important to have a few key features. This is the best way to ensure optimal organization from day one.
As you begin to browse gym payment systems, look for these features.
Multiple gym payment methods
Fitness is an important part of our daily routines, but your clients want to get in, get out, and tackle the rest of their day. They don’t have time to fumble over a paper invoice or check book, and neither do you!
Make their (and your) life easier by accepting these convenient gym payment methods:
- Online payments: Make it easy for your clients to add payment information into an online payment form, whether it’s for a one-time charge or for recurring billing. Customers should be able to choose between using a credit/debit card or eChecks through ACH payment processing.
- Mobile options: If your website or online payment form is difficult to use on a mobile phone, you could risk losing a payment (or even a client). Your integrated payment system must be optimized for smartphones so customers can easily set up their payments wherever they are.
- In person payments: Easily collect payments for all memberships from an in-person point-of-sale interface that integrates with any mobile or online payments. Provide convenience by allowing them to pay by credit card or ACH as a one-time payment, choosing a payment method on file, or by setting up a recurring billing schedule.
Above all else, ensure that you have all of these tools available in one integrated system. Whether you accept payments online or in-person, everything should be updated in a single system for easy bookkeeping.
No need to track down information on various platforms: you’ll have all the information you need with one click.
Automatic recurring membership billing
Nothing is more frustrating than chasing down members every few weeks to collect their monthly dues. Not only is it mentally taxing and adds hours to your team’s schedules, but late payments affect cash flow. Plus, your clients probably don’t want or intend to be overdue. It is usually an honest and forgetful mistake.
An easy way to overcome this issue is to accept automatic recurring payments. Allow your clients to set it and forget it. After they provide a credit card at the start of their membership, they can set up a monthly payment schedule. Most software tools will even email automatic pre-notifications or receipts of their automatic monthly payment.
Safe and secure gym payment processing
No matter how you’re accepting payments, you have access to your customer’s highly confidential financial information. Today, data breaches and identity theft continue to be a threat, which is why it’s important to protect your clients. Store all personal data and payment information with gym payment processing software that prioritizes security.
The software you choose should offer powerful industry-compliant security and encryptions to protect their information. Look for a solution that ensures PCI compliance at every step of the transaction. This is the easiest way to ensure your clients’ information remains safe, no matter how they decide to pay.
Take your gym payment processing on the go
In today’s world, it’s important to have gym payment processing available wherever you go. Whether you’re teaching yoga classes in the park or offering in-home personal training, your team will need flexibility. This option has the power to change your business.
Look for gym payment software tools with an integrated mobile app and card swiper. This will allow you to take an in-person payment quickly, securely, and on the spot. You should also have the ability to key in payment details or select to use their saved payment information.
Integrate client management and communication
Staying in touch with your clients has never been more necessary than it is today. With the right gym payment systems, you don’t need papers on file or even a spreadsheet. You will immediately have access to names, addresses, telephone numbers, and emails through your payment system.
Furthermore, you should have the ability to integrate this information with other tools like email marketing. For example, PaySimple integrates with Constant Contact and Mailchimp so you can email customers and collect payments all within one simple solution.
Whether you’re sending out important information about hours of operation, new class offerings, or a seasonal discount, make it easy.
Track finances with gym payment systems
Don’t spend tax season scrambling for reports and records. With the right payment solution, you will always have convenient access to your financial tracking and revenue information.
Look for these real-time reporting features to keep your cash flow in check:
- The ability to follow up on late and outstanding payments from any device
- Performance analytics that indicate seasonal trends and changes in revenue
- Customizable reports that reflect the exact information you need
- Easy integration with accounting programs like QuickBooks to avoid duplicate data-entry
- Forecasting to project your business’s cash flow over a specific period
Explore Our Gym Payment Software
If you’re ready to save time and money at your gym, PaySimple can help. You’ll enjoy access to online payment options, like credit card payments, ACH, recurring billing, and email invoicing, under one simple platform. PaySimple can even be integrated with other fitness membership software tools if you’re interested in robust member-tracking and class scheduling.
With PaySimple, you gift yourself time to focus on training and teaching classes. The administrative side of your fitness business will be in expert hands for one low monthly price. No contracts or cancellation fees.