Owning a small business requires a blend of proactiveness, creativity, and determination when faced with challenges. But compared to small business owners of the past, you now have a plethora of small business apps that can help you get more done and automate your key tasks without unnecessary stress. 

From small business payment apps to productivity tools, here are some of the unmissable options.

The Top 20 Small Business Apps You Need Now:

  1. PaySimple 
  2. Foreceipt 
  3. Gusto 
  4. HelloSign
  5. TripIt
  6. ShipStation
  7. Zoom
  8. Slack
  9. Asana
  10. When I Work
  11. RescueTime
  12. x.ai
  13. Polaris Office
  14. Nest Forms
  15. Mailchimp
  16. Flashissue
  17. TaskRabbit
  18. Soundtrack
  19. Hootsuite
  20. Staples Business Advantage

Let’s look at the key features of these top business apps, as well as pricing!

The Best Small Business Apps For Finances  

1. PaySimple

Accept credit card payments, anywhere and anytime, with PaySimple. You’ll be able to generate new business wherever you go with a mobile app that offers easy payment and billing tools. This small business app goes beyond mobile, too. Payments sync seamlessly with your other payment systems, no reconciliation needed. Get started with PaySimple today!

Price: $59.95 per month, with credit card processing fees as low as 2.49%

2. Foreceipt

Keeping business-related receipts in various places becomes a headache during tax time. Foreceipt has receipt-scanning functionality and automatically generates expense reports according to IRS and CRA expense categories. 

Price: Free plans, with enterprise pricing starting at $9.99 per month. 

3. Gusto

Gusto is an all-in-one HR tool, but it really shines when it comes to automating payroll and state/federal tax filings. Your employees will be able to set up automatic deductions for taxes, benefits, 401Ks, and even charitable giving from their paychecks. 

Price: Plans start at $39 per month. 

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Apps To Help Small Business Owners With Organization   

4. HelloSign

Whether they are lease agreements or partnership contracts, documents are essential parts of most business operations. HelloSign lets entrepreneurs cut down on paper usage and make things easier for document signers by producing legally-binding documents stored in the cloud.

Price: Plans start at $15 per month, per user. 

5. TripIt

Business travel becomes less cumbersome with this small business app that lets people send all of their travel details to a dedicated email address to create master itineraries automatically. It even allows you to access stored content without an internet connection.

Price: Free with a Pro version available for $49 per year. 

6. ShipStation

An overview of the best apps for small business owners isn’t complete without one that streamlines the shipping process for ecommerce companies. ShipStation makes it easier to prepare items for shipment, let customers make returns, track inventory, and work with leading shipping providers.

Price: Starts at $9 per month after a 30-day free trial.

H2: The Best Small Business Productivity Apps

7. Zoom

No list of the best small business apps is complete without Zoom. In 2020, Zoom connected the world with their easy video conferencing app. Zoom also includes helpful features such as shared screens, co-annotations, breakout rooms, and unlimited one-on-one meetings.

Price: Free with professional versions starting at $14.99 per month, per user.

8. Slack 

Break out the emojis, GIFs, and polls! Slack’s collaboration tool allows teams from across the world to communicate instantly. Chat with your team in dedicated channels, jump into quick video calls, share documents, and set up automated tools to make your work life easier. 

Price: Free with team versions starting at $6.67 per month. 

9. Asana

Get your team aligned around due dates, long-term goals, and more with Asana. This intuitive task management system makes it easy to assign projects, create project dependencies, track time, view project timelines, and more. 

Price: Free with premium options starting at $10.99 per month, per user. 

10. When I Work

Scheduling is an essential part of keeping staffing obligations running smoothly as a small business, but it can often become extremely stressful and time-consuming. When I Work is a helpful small business app that lets employees clock in from their smartphones, track their time, and communicate with their team. 

Price: Starts at $2 per month, per user. 

11. RescueTime

This time-tracking app works in the background and has a database of over a million potential activities to enable employees to record what they do and figure out both positive and negative trends. Even better, it sends weekly work output reports and helps workers prioritize the activities that matter most.

Price: $6 per month, per user.

12. x.ai

Many artificial-intelligence apps are made to boost productivity, and one of them is x.ai, which automatically schedules meetings with a built-in assistant. Users can set up meetings with a personalized link, by CCing the assistant, or adding their upcoming availability directly into an email. 

Price: Free with upgraded options starting at $10 per month. 

13. Polaris Office

Polaris Office makes it easy for members of your team to create, edit, and access a wide variety of commercial document types—including those from the Microsoft Office suite—by using one tool instead of several applications.

Price: Plans start at $39.99 per year. 

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The Best Small Business Apps For Customer Management

14. Nest Forms

This small business app simplifies collecting data from customers by easily highlighting findings that are essential for making business decisions. Users log in and create forms for user surveys. Responses get collected in real-time and are exported to a cloud-based account, allowing for analysis anywhere and anytime.

Price: Plans starts at $12.95 per month.

15. Mailchimp 

Keep in constant contact with your customers with MailChimp. This all-in-one email marketing tool allows you to schedule email blasts, target specific groups of customers, or set up A/B testing to find the messaging that works best for your audience. 

Price: Business plans start at $9.99 per month. 

16. Flashissue

Need a simpler email tool? Flashissue integrates seamlessly with Gmail and simplifies creating marketing emails with their drag-and-drop editing tool. You can also build mailing lists by segmenting your Gmail contacts and get customer response statistics via detailed analytics reports.

Price: Plans start at $9.99 for 24 months of use. 

More Apps To Help Small Business Owners 

17. TaskRabbit

TaskRabbit is a mobile marketplace that connects people in need of help with those ready to provide it. You get a go-to team at your fingertips. Small business owners can use the app for help with moving, small office repairs, installation projects, and more.

Price: The app is free with a price-per-task rate.

18. Soundtrack

Pleasant and appropriate music can encourage customers to linger for longer in your brick-and-mortar stores. This app provides licensed music for companies and allows you to create go-to playlists via drag-and-drop functionality or by importing songs.

Price: Starts at $34.99 per month per business location that uses the app.

19. Hootsuite

Your customers are already looking for you online, and Hootsuite makes it easier to connect with them. Automate your key social media tasks, so you can create an ongoing and cohesive brand identity on social. With Hootsuite, you can plan ahead, draft posts, set up schedules, and monitor important notifications. 

Price: Start at $49 per month for one user. 

20. Staples Business Advantage

This app speeds up the reordering process for products sold at Staples. Users can use their phones to scan the barcodes of things they need, while the app lets managers approve orders with a tap.

Price: Free

Build Your Business With PaySimple 

This list of the best small apps makes it easy to tap into technology and use it to reach company goals, avoid mistakes, and communicate better with your team. After downloading these apps, you’ll likely wonder how (and why!) you ever lived without them.

Want to find that same effortless ease when it comes to payments? With PaySimple, your team will be able to accept payments anytime, anywhere. All payments are integrated into one single solution, so you don’t have to worry about managing (and paying for) multiple systems. Accept credit cards, debit cards, and eChecks/ACH payments online, on mobile, or in person. Set up recurring billing or payment plans. Plus, you’ll have access to PaySimple’s award-winning customer support team every step of the way.

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