Boost Your Productivity by Spring Cleaning Your Office!

Spring is the season when people characteristically take thorough approaches to tidying their homes.

When the job’s done, it typically leads to a better quality of life because people get more enjoyment from their spaces, feel more comfortable inviting guests over and don’t become as frustrated by searching for misplaced items.

By including your office in spring cleaning plans, you could notice a substantial uptick in productivity.

1. Organize Your Physical Paperwork and Computer Files

Statistics indicate executives spend an hour every day looking for missing information. You can regain that hour and use it for something more productive by coming up with an easy-to-understand system for the papers scattered across the surface of your desk. Color-coded folders and labeled, slide-out drawers could help you categorize most of it and offer visual reminders of how to find things.

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Next, be strategic with the ways you organize files on your computer. Thinking about the circumstances that necessitate finding a file is a good start. Also, name your files carefully and with conventions that make sense. For example, you might label files by date, type or client.

By going through and organizing your physical and computer desktops, you’ll limit the amount of time you spend searching for valuable documents. Then, you’ll have more time for the task that requires using those pieces of information.

2. Hang a Whiteboard on the Wall

Now that your desk is free from piles of paper, the last thing you want to do is let them build up again. Solve the problem by mounting a whiteboard on a wall in your office. Use it to jot down a to-do list, things you must pick up at the grocery store, upcoming appointments and more. Then, you can take pictures of your whiteboard to bring those lists with you wherever you go!

You may already have a smartphone app that does the same thing. However, having visual reminders placed prominently in your office prevents paper clutter and helps you stay focused.

3. Discard That Unsuitable Office Chair

Like many people, you might typically go home from work with a sore back and assume it’s an unavoidable consequence of sitting in your office. Getting rid of the chair that makes you uncomfortable and swapping it for a comfortable, ergonomic option could have significant effects.

In experiments related to manufacturing and computer-intensive environments, focusing on ergonomic solutions for employees made them more productive. Research also shows ergonomic equipment contributes to greater employee happiness and reduced turnover, so you may want to invest in better furniture for workers, too.

4. Remove Stuff You Don’t Need for Work

If it seems like you spend more time at the office than at home, your workspace probably has various items that aren’t related to your job. While cleaning up this spring, get all those items together and take them back home. Or, if it’s more appropriate, keep them in your car.

Getting them out of your office minimizes distractions. As a result, your mind spends more time thinking about what it should and not wandering while you gaze at all the unnecessary items in your work area.

5. Tackle Excessive Dust and Dirt

As it turns out, a dirt and dust-free office isn’t only more impressive to clients. A study found workers in offices with low levels of indoor pollutants had better cognitive functioning during critical tasks than those with normal pollution levels.

That’s a good reason to get a feather duster, mop and any other tools to help you clear dirt and dust from the office. While you’re at it, don’t forget to check your air vents and ensure they aren’t contributing to poor air quality.

6. Create a Designated Place for Your Phone

Your phone probably has many apps on it that help you get work done, as well as others that lead you off track. A study about workplace distractions found more than a third of millennials use their phones for personal activities up to two hours per day while at work.

Regardless of which generation you’re from, set aside time while spring cleaning to decide on a place for your phone that’s out of sight, but within reach when you need it. You might clear out a drawer or make space on one level of a shelf. Additionally, rearrange your phone screen’s layout, putting all personal apps on a second page that forces you to swipe to see it.

Get in the habit of keeping your phone in its designated spot most of the day. Check it moderately throughout the day for work reasons, but hold off on grabbing for it mindlessly to use apps that could break your concentration.

Thanks to these spring cleaning tips, you could find your office becomes a place where you genuinely like spending time. Even better, the well-arranged workspace could boost your daily output.

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Kayla Matthews

Kayla Matthews

Kayla Matthews writes about technology, automation and professional development for publications like The Week, The Muse, VentureBeat and MakeUseOf. To read more posts by Kayla, visit ProductivityBytes.com.

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