Small business ownership isn’t easy. It requires a blend of proactiveness, creativity and determination when faced with challenges.

But compared to small business owners of a few decades ago, today’s entrepreneurs have a plethora of apps to pick from that can help them get more done without unnecessary stress and extra steps. Here are some of the unmissable options.

The Top 20 Small Business Apps You Need Now:

1. Foreceipt

Keeping business-related receipts in various places becomes a headache during tax time. Foreceipt has receipt-scanning functionality and facilitates keeping tabs on expenses and profits in Google Drive.

Price: Free one-month trial with enterprise subscriptions priced at $9.99 per month or $99 per year.


2. HelloSign

Whether they are lease agreements or partnership contracts, documents are essential parts of most business operations regardless of when the respective organization became established. HelloSign lets entrepreneurs cut down on paper usage and make things easier for document signers by producing legally binding documents stored in the cloud.

Price: Business pricing starts at $40 per month after a 30-day trial.


3. When I Work

Scheduling is an essential part of keeping staffing obligations running smoothly as a small business, but it can often become extremely stressful and time-consuming.

When I Work is a helpful small business app that lets employees clock in from their smartphones, plus lets team members use a messaging platform to communicate with each other and allows managers to make schedule changes on the go.

Price: Free for use with up to 75 employees.


4. TaskRabbit

TaskRabbit is a mobile marketplace that connects people in need of help with those ready to provide it. Small business owners can use the app for help with moving, installations and more.

Price: The app is free with a price-per-task rate otherwise.

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5. ShipStation

An overview of essential apps for small businesses isn’t complete without one that streamlines the shipping process for e-commerce companies. ShipStation facilitates preparing items for shipment, letting customers return things and working with leading shipping providers.

Price: Starts at $9 per month after a 30-day free trial.


6. Nest Forms

This app simplifies collecting data from customers, thereby highlighting findings that are essential for making business decisions. Users log in and create forms for user surveys, then the responses get collected in real-time and exported to a cloud-based account, allowing for analysis anywhere and anytime.

Price: Pricing starts at $12.95 per month after a two-week trial.


7. Perka

Perka lets small businesses launch loyalty programs by offering smartphone-based punch cards to customers, plus it has a mobile phone-stored payment option to speed up the checkout process. Customers can see their benefits add up by looking at the cloud-based app, and use their phones to redeem rewards after arriving at businesses.

Price: Free with a Plus plan for $99 per month.


8. Soundtrack Business

Pleasant and appropriate music could encourage customers to linger for longer in a brick-and-mortar store. This app from a Spotify-backed company provides licensed music for companies and allows creating playlists via drag-and-drop functionality or by importing songs.

Price: $34.99 per month per business location that uses the app.


9. RescueTime for Organizations

This time-tracking app works in the background and has a database of over a million potential activities to enable employees to record what they do and figure out both positive and negative trends. Even better, it sends weekly work output reports and helps workers prioritize the activities that matter most.

Price: $9 per month or $72 per year after a 30-day trial.


10. Flashissue

Flashissue integrates with Gmail and simplifies creating marketing emails with a drag-and-drop editing tool. People can also build mailing lists by segmenting their Gmail contacts and get customer response statistics via detailed analytics reports.

Price: Plans start at $15 per month after a 60-day trial.


11. Staples Business Advantage

Top 20 Small Business Apps

This app speeds up the reordering process for products sold at Staples. Users can use their phones to scan the barcodes of things they need, while the app lets managers approve orders with a tap.

Price: Free



Top 20 Small Business Apps

Many artificial-intelligence apps are made to boost productivity, and one of them is, which schedules meetings with a built-in assistant. A user merely CCs the email address when making initial contact with someone about a meeting, then the tool gauges the responses and automatically responds accordingly to finalize the necessary details.

Price: Plans start at $17 per month.


13. Polaris Office

Polaris Office makes it easy for members of a workforce to create, edit and access a wide variety of commercial document types—including those from the Microsoft Office suite—by using this one tool instead of several applications for viewing, amending or converting files.

Price: The Business version costs $6.99 per month, billed annually, after a two-week trial.


14. Microsoft OneNote

This digital note-taking app from Microsoft keeps all notes about business operations— and anything else—in one place. It also supports importing audio files or content with images.

Price: Free

15. TripIt

Business travel becomes less cumbersome with this app that lets people send all their travel details to a dedicated email address to create itineraries automatically. It even allows accessing stored content without an internet connection.

Price: Free with a Pro version available for $149/year after a 30-day trial.


16. Voice Recorder and Audio Editor

Being able to refer to meeting notes after a business-related gathering can be a priceless benefit. This iOS app makes it easy to record the proceedings and even transcribe them with a voice-recognition feature.

Price: Free with a one-time purchase of $4.99 for an upgraded version.


17. Hire

When it’s time to grow a small business workforce, this app integrates with G-Suite to spotlight the best candidates for open positions, tracks application statuses and much more. It could be an excellent solution for a small business that wants to hire with maximum effectiveness.

Price: Prices provided to organizations that fill out the quote request form, and there’s a free demo.


18. Kashoo

Kashoo is ideal for small business owners who want to stay on top of expenses without dealing with extra stress, but aren’t at the point where it’s necessary to hire an accountant. This handy app sends invoices, receives payments, analyzes cash flow trends and more.

Price: Plans start at $16.65 per month after a two-week trial.


19. Camcard

There’s no need to keep track of business cards that are easily misplaced and could even get damaged by spilled coffee or the washing machine. Camcard lets users scan physical copies of business cards to enjoy convenient electronic versions of them.

Price: Pricing starts at $5 per month.


20. Zoom

Many of today’s small businesses have team members residing all over the globe. Zoom is a video conferencing app that brings everyone together and includes helpful features such as shared screens, co-annotations and unlimited one-to-one meetings.

Price: Free with professional versions starting at $14.99 per month.

Become a More Capable Business Leader

Being a small business owner means wearing many hats and being able to go with the flow.

This list of apps makes it easy to tap into technology and use it to reach company goals, avoid mistakes and communicate with team members.

After downloading these apps, users may wonder how and why they ever lived without them.

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